Frequently Asked Questions

General FAQS

AIDS Walk & Run Boston will take place on Sunday, June 4, 2017 at the DCR Hatch Memorial Shell . Registration opens at 7:30 AM, and the Walk starts at 10:00 AM. The AIDS Walk will take place rain or shine!

Schedule of the day
7:30 am          Registration and check-in open
9:00 am          Opening Ceremonies
9:50 am          5K Run starts
10:00 am        AIDS Walk Boston begins
10:30 am        Wellness Festival begins
11:00 am        5K Run Awards Ceremony
12:00 pm       Closing Ceremonies

The AIDS Walk is 4.83 miles long and should take approximately 2 hours to complete. There are refreshments located at checkpoints along the route.

The funds from AIDS Walk & Run Boston go directly to the AIDS Action Committee of Massachusetts and are used to provide services to people living with a diagnosis of HIV in MA. AIDS Action provides vital programs including: housing assistance, utility relief, transportation assistance, counseling and legal help to our clients. In addition, we maintain the most complete HIV library in New England. AIDS Action has a strong education and prevention focus. We reach out to the most at-risk communities and neighborhoods in Massachusetts with information on HIV/AIDS risk factors and prevention methods. For more information about AIDS Action Committee, visit www.aac.org.

Please make all checks out to AIDS Walk & Run Boston.

Donations should be mailed to AIDS Action Committee, Attn: AIDS Walk & Run Boston, 75 Amory Street, Boston, MA 02119. Please clearly indicate the name of the participant you are sponsoring on the check or on a gift form (to download a gift form, click here. Otherwise, your gift will be credited as a general event gift.

Please visit the AIDS Walk & Run’s Donate page, where you’ll have the option of donating to a specific walker or team, or you can donate to the general Walk fund.

We recommend you bring the following items with you on Walk day: Any donations you have to turn in, friends and family, comfortable walking shoes, sunscreen, water, snacks, and a raincoat or extra layer, weather permitting. You are also welcome to bring wheelchairs, strollers, and dogs on a leash. Please do not bring bicycles or skateboards.

No. There is no minimum fundraising goal in order to participate in AIDS Walk & Run Boston. We will gratefully accept any amount and all of the funds raised go to support the programs and services of the AIDS Action Committee. By fundraising, you are eligible for different incentive prizes and rewards

Visit our How to Fundraise  guide for some great fundraising hints and tips. We are also happy to schedule a time to come to your home, office, or school to share more information about fundraising or to educate you on the work of AIDS Action Committee. Please contact AIDS Walk & Run Boston at 617.424.WALK (9255), or walkinfo@aac.org.

Yes. Our online fundraising web page is packed with features to help you achieve your fundraising goal. Some of the features are:

  • The Personal Page provides you with powerful tools to make fundraising easier.  Our software allows you to input your contacts online, and then tracks your correspondence with donors, so you can see who has responded your requests and who needs a thank you note.
  • Each donation appears on your personal page automatically. This helps you track your progress and encourages your donors to help you reach your goal.
  • Friends and family can log on and support your efforts quickly and easily.
  • Automated acknowledgement messages are sent to all of your online donors.

We realize some of you may not feel comfortable with online transactions. In addition to credit cards, we accept checks and cash, which you can either mail to the Walk Office or bring with you on Walk day. When you register, be sure to check off the materials you wish to receive in the mail. You can also use our website to print out all the forms that you will need to make an offline donation.

There are many ways to support AIDS Walk & Run Boston, even if you are unable to join us on the day of the Walk. You can always register as a Virtual Walker. Virtual Walkers are registered Walk participants. They are given a personal participant page and are able to fundraise just like other walkers. Although they can’t be there with us at the event, they can support our services and raise awareness for HIV/AIDS.

You can make a general donation to the AIDS Walk & Run Boston here. For information on other ways to donate to the walk, visit this page.

To sponsor a specific Walk or Run participant, click here and then search for the participant you wish to sponsor by first name, last name, or team name. Once you have located the correct person, click on that person’s name to visit their personal fundraising webpage. From there, click the link that says “Make a gift!” and follow the instructions on that page to complete your donation. If you wish to donate to a specific Walk participant by check, please download a pledge form from the website, and mail that in with your check made out to AIDS Walk & Run Boston.

No. We strongly discourage our participants from collecting donations in public spaces such as street corners, on public transportation, street festivals, and door-to-door to businesses or homes. We advise you not to give donations (cash, checks, or credit card information) to someone you do not know who is soliciting for donations in these settings.

Please contact the  AIDS Walk & Run Boston office for more info.

Please contact the AIDS Walk & Run Boston office at 617.424.WALK (9255) or walkinfo@aac.org.

TEAM FAQS

A Walk Team is group of people of any number who decide to walk raise funds together for AIDS Walk & Run Boston. Teams can represent schools, community, religious, social or fraternal organizations, businesses, families or friends.

Yes! To join a team after you have registered as an individual, call the AIDS Walk & Run Boston Office at 617.424. WALK (9255) and ask to be transferred to the team that you wish to join.

Teams that collectively raise more than $10,000 will be named Gold Teams for AIDS Walk & Run Boston. Our Gold Teams exemplify the sense of spirit, community, and enthusiasm that AIDS Walk & Run Boston strives for. These teams show immense amounts of dedication to the Walk year after year, and to thank them for their outstanding contributions, we offer these teams special “perks” such as dedicated fundraising support, their own tent at the Walk, recognition on the Walk website, and gold crowns to wear on Walk day.

Teams that collectively raise more than $5,000 up to $9,999 will be named Silver Teams for AIDS Walk & Run Boston. Our Silver Teams exemplify the sense of spirit, community, and enthusiasm that AIDS Walk & Run Boston strives for. These teams show immense amounts of dedication to the Walk year after year, and to thank them for their outstanding contributions, we offer these teams special “perks” such as dedicated fundraising support, recognition on the Walk website, and silver balloons to wear on Walk day.

Teams that collectively raise more than $2,500 up to $4,999 will be named Bronze Teams for AIDS Walk & Run Boston. Our Bronze Teams exemplify the sense of spirit, community, and enthusiasm that AIDS Walk & Run Boston strives for. These teams show immense amounts of dedication to the Walk year after year, and to thank them for their outstanding contributions, we offer these teams special “perks” such as dedicated fundraising support, recognition on the Walk website, and access to Heroes Hall, our day of event VIP reception.

The COWBELL Club is made up of individual participants who raise $2,500 or more for AIDS Walk & Run Boston. This club was created to show special recognition for those participants who went the extra mile, and we want to give them some extra special cowbell! The COWBELL Club is entitled to special incentives such as entrance to the VIP breakfast, an express Registration area, recognition on the Walk website, dedicated fundraising support, and a special COWBELL Club gift.

The Extra Mile Club is made up of individual participants who raise $1,000 or more for AIDS Walk & Run Boston. This club was created to honor and support the hard work and impressive fundraising that these participants contribute to the Walk. They truly go the “extra mile!” Extra Mile walkers are entitled to special incentives such as entrance to the VIP breakfast, an express Registration area, recognition on the Walk website, dedicated fundraising support, and a special Extra Mile Club gift.

No. You can register for AIDS Walk & Run Boston 24 hours a day by visiting our website, http://www.aidswalkboston.org. Online registration for 2017 will open on December 1, 2016 and will close at noon on Saturday, June 3 but you can register in person by visiting the AIDS Walk & Run Boston Registration Tent the morning of the Walk on Sunday, June 4.  Registration opens at 7:30 am. We strongly encourage you to register early so you can increase awareness and funds raised with your participation.

Yes. When you turn in your pledge money at Sign-In/Registration, be sure to write your name and the name of the team you are walking with on your pledge sheet and pledge envelope. Please also let the Registration volunteer know that you are joining a team so they can be sure you have filled in this information correctly. We will make sure that you are added to the Team.

Yes. There is one Sign-In/Registration tent for all walkers.

Please contact the AIDS Walk & Run Boston office at 617.424.WALK (9255) or walkinfo@aac.org.

5K RUN FAQs

The 5K Run will also take place on Sunday, June 4, 2017 at DCR Hatch Memorial Shell. Run registration opens at 7:30 am, and the Run begins promptly at 9:50 am. The Run takes place rain or shine!

The 5K Run is 5K (3.1 miles) long. There are two water stops located along the route, as well as refreshments located at the start and finish.

If you have pledge money to turn in, please do so at the Registration tent. Then, all runners should check in and pick up a bib number at the separate Run Registration tent. We suggest arriving early (check-in opens at 7:30 am) as the lines do get long. You can also contact us about early number pick-up.

Yes. We provide a bag check for runners to leave their belongings during the event.

Please contact the AIDS Walk & Run Boston office at 617.424.WALK (9255) or walkinfo@aac.org.

Website FAQs

When you register, you will receive an email with your username and password. If you forget either, or you lose the email, simply click on the “forgot my password” button at the top of the page and follow the prompt. You’ll then be mailed a new password. If you still have problems, please contact the AIDS Walk & Run Boston Office for help.

First, login to the site using your username and password. Once you log in, you will see an additional link on the top of the page called “Update My Profile.” Here you will be able to change your contact information, email address, username and password. All changes will be made to your account immediately and there is no need to sign back in.

Yes, you may use the same user name and password as you have in the past. However, we are unfortunately no longer able to automatically import your contacts from last year. Please register using the same email address that you used last year.

Due to a change in our system, we are no longer able to import your address book from last year. You will need to re-import your contacts, or manually enter your contacts in by clicking on “add contacts” in your address book. You can import your contacts either from an existing online email account such as Yahoo, Gmail, or Outlook, or from a spreadsheet on your computer. To import from an email account, click on “Online Import” in your Address Book, then click on “Add From My Address Book,” and it will prompt you to log in to your email account to complete the import. To import from a spreadsheet, click on “Import Contacts” in your Address Book, and browse for and select the file that you would like to import. If you have any problems with this, please contact the AIDS Walk & Run Boston Office for help.

Yes. Your address book is only visible to you, when you are logged in to your Walk account. AIDS Walk & Run Boston staff do not have access to any information in your address book.

Your login name and password will be emailed to you. If you deleted your email, or if you are still having problems logging in, please call the AIDS Walk & Run office at 617.424.WALK (9255).

A personal page is a page for you to use to fundraise and raise awareness about HIV/AIDS. Your page is a powerful fundraising tool that you can use to make your Walk fundraising easier, faster, and more accessible to your donors. This page can be customized with your own pictures, text, style, and color. You can use your page to upload your address book, write and send your fundraising letters, track your fundraising progress, and send follow up and thank you letters to your donors. Once you register online, you will automatically have a personal page created for you.

Once you have registered, you will automatically be given a personal page. To access it, just log in and click on the “Personal Page” link at the top of the screen. From here you will be able to edit and personalize your page.

Though it is not required to use or change your personal page, we strongly encourage you to do so. The more personalized your page is, the more effective it will be as a fundraising tool. Once you are registered, a personal page will be created for you by default, and default fundraising language will appear on your page. You can leave this as it is, or you can update the language, style, and pictures as often as you like. If you would prefer to not have a public page at all, please select the “private” option when you register.

First, you will need to login to your participant center. On the bottom right side of your personal page, you can click to modify your personal fundraising goal. Enter your new goal and submit the changes.

You will automatically receive an email notifying you when a donation has been made. You can also log into the site using your Username and Password and go to your personal page. Click on the “My Progress” tab – this will allow you to view your donor list and the amounts that have been donated.

To change a name on the Fundraising Honor Roll, find the person whose name you want to change in your uploaded Address Book, click on the “edit” link, and make the necessary changes. Once you have made the changes, click “save” and the changes will then appear on the Fundraising Honor Roll.

Click the Browse button in the Photo section, then in the File Upload window that displays, select the photo you wish to place in that piece of the layout. Click Open. Please note that you can only upload a photo in .jpg format. Make sure that you have saved any photo that you wish to use in this format.

Once you have received more than 20 donations, the fundraising scroll will display only your top 20 donors.

Please call the AIDS Walk & Run Boston Office if you would like these removed, and we will be happy to help you.

By default a personal page is ‘Public.’ This means that your name will appear in the participant search list and anyone accessing the site will be able to find your name and support you.  Setting your personal page to ‘Private’ means that your name will not appear in the participant search list and only people that you invite will be able to support you.

Only the team captain has the ability to change the team name or team division. If you are the team captain, login to your participant center and click the “My Team Progress” button on the top right. On the Team Progress Page, team captains will have the ability to update the team name, division, fundraising goal, the team photo and text.

Login to the site using your username and password. Go to your Participant Center and click the “team progress” tab; this will allow you to view your team roster and the amounts raised by each team member.

Towards the bottom of each email message there is a link, labeled “Unsubscribe/Change Email”. Click on this link and follow the instructions given in order to unsubscribe.

Yes. BlackBaud Luminate, the company that AIDS Walk & Run Boston uses to store our data, has made every effort to protect your information. They use industry-standard SSL encryption techniques to make sure that your credit card information, passwords, and personal information travel securely over the Internet. They have also installed an encryption engine on our database server so that your data is securely stored.

Credit card numbers are not stored in our database. During the donation process, we send your credit card number to an online processing terminal using a secure connection.

Please contact the AIDS Walk & Run office at 617.424.WALK (9255) or walkinfo@aac.org.

Didn’t find what you are looking for? Contact the AIDS Walk & Run Boston office at 617.424.WALK (9255) or walkinfo@aac.org.